【IEYASU】Privacy policy


CLIP mark certification target business certification registration number 8113246-101 IEYASU Corporation Privacy Policy “CLIP Mark Certified Business Operators”

1.Basic policy

IEYASU Corporation (hereinafter referred to as “the Company”) regards the proper management of personal information as a social responsibility to protect the rights and interests of individuals. The policy regarding the protection of personal information is set as follows, and we will make sure that employees and related parties are fully aware of it and work to protect personal information more than ever.

Collection, use and provision of personal information: We will establish a system to protect and manage personal information, establish appropriate internal rules for the collection, use and provision of personal information and comply with them.
Security measures for personal information: We will take every possible precautionary measure against unauthorized access to personal information, loss, destruction, falsification and leakage of personal information. In the event of a problem, we will take prompt corrective measures.
If the person concerned requests confirmation,correction,or suspension of use,we will investigate and respond appropriately according to internal rules specified separately. Compliance with laws and regulations related to personal information. We will comply with laws and standards regarding personal information.
Education and continuous improvement: To maintain an appropriate personal information protection system, we will thoroughly educate and train employees and continually review and improve internal rules.
Provision and disclosure of internal information. Provision and disclosure of information will be stipulated separately.
Inquiries: For inquiries regarding personal information, please use the contact below.
Personal Information Protection Consultation Desk May 1, 2018 Representative Director Hirotaka Kawashima

2.Scope of application

This personal information protection policy shows the policy that our company observes when handling personal information or similar information in various services provided by our company.

3. Acquisition of personal information and purpose of use

The Company will use the information provided by customers for the services provided by the Company within the scope of the purpose of use specified in Purpose of Use for Acquisition of Personal Information. We will not collect information or use it for any purpose without your consent.

4. Management of personal information

We will thoroughly manage the information provided by customers as follows.

Ensuring Information Accuracy We always strive to keep accurate and up-to-date information provided by customers.
Security Management Measures The Company strictly regulates the handling of personal information systematically according to internal regulations and thoroughly handles it based on that method.
Employee supervision We have strictly enforced the rules for handling personal information based on our rules.
Supervision of outsourcing companies When outsourcing the handling of personal information, we will outsource only the outsourcing agents that meet the requirements and carry out appropriate management based on our rules.
Retention period and disposal For the information provided by the customer, a retention period is set and discarded after the termination of the retention period. Even if it is within the storage period, immediately discard it when it is no longer needed.


5.Presence of third party provision

We do not provide personal information provided by customers to third parties. In the future, if information is to be provided to a third party, the information to be provided and the purpose of the offer will be presented, and the information will be provided to the third party only with the consent of the customer. In addition, we may outsource personal information to other businesses to the extent necessary to achieve the purpose of use.

6. Disclosure, correction and suspension of use of personal information

If there is a request for disclosure, correction, suspension of use, etc., we will respond according to our prescribed method. For specific methods, we will individually guide you through the Procedures for Disclosure of Personal Information. Please contact the reception desk below.

IEYASU Corporation
3-5-6 Kitaaoyama, Minato-ku, Tokyo 107-0061 3F, Seihou Building
TEL: We will disclose your contact telephone number without delay if you request it in the inquiry form.
Personal information protection manager


7.Contact information

Our company is a target company of the Small and Medium Business Personal Information Security Promotion Association, a certified personal information protection organization. The company accepts complaints and consultations regarding the handling of personal information of the target business.

Certified Personal Information Protection Organization Small and Medium Business Personal Information Security Promotion Association
〒162-0843 1-19-2 Ichigaya-Tamachi, Shinjuku-ku, Tokyo 5F
TEL: 03-4405-5180 / FAX: 03-4405-5181
Personal information consultation desk


8.Revision rules

About the purpose of using personal information

With the amended Personal Information Protection Law enforced on May 30, 2017, all businesses are now subject to the Personal Information Protection Law. Accordingly, the Company shall use all personal information provided to the Company in the operation of the Company for the following purposes.
1.Personal information about customers and related parties
Provision of information by e-mail, direct mail, etc.Proposal of products and services handled by the Company, provision of other information
Support for products and services handled by the Company, proposals for maintenance, and provision of other information
Providing information on campaigns, fairs and events
Providing information on questionnaires and monitors
To verify your identity when using our services
To charge for our products and services
To respond to customer inquiries
Conduct business negotiations and meetings with customers, and contact them
Provision of information and contact to business representatives
Contact, cooperation, negotiation, execution of contract, request for execution, etc. with business partners
In the event that all or part of the processing of personal information is entrusted by a business partner, etc., to perform the entrusted business properly and smoothly
Ritual greetings, sending and providing gifts


About the purpose of using personal information (for employees)

With the amended Personal Information Protection Law enforced on May 30, 2017, all businesses are now subject to the Personal Information Protection Law. In connection with this, the Company will provide information and communication to applicant recruitment and recruitment activities, internship applicants, recruitment and recruitment personal information (including internships), and other recruitment and recruitment activities. Utilization In providing information and contacting retired employees, all personal information provided to the Company by himself / herself shall be used for the following purposes.
1 Internal use
Personnel and labor
Calculation, determination and payment of remuneration
training
Dismissal / Retirement
Other employment management and performance management, ensuring appropriate business operations
Health information for a range of purposes considered beneficial to staff, such as maintaining and promoting health
2 Use as information provision outside the company
Necessary range of personnel and labor, calculation of remuneration, etc. of employees entrusted to tax accountants and social insurance labor consultants
Provision of personal data (excluding personal numbers) to temporary dispatch / dispatch destinations, assuming that they are used only in the range necessary for labor
management at the dispatch / dispatch destination
Notification of the results to employees pertaining to health examinations commissioned by the business
Consultation or notification with a medical professional group or insurance company, etc. related to doctor’s liability insurance, etc.
Other uses related to office work for employees
3 Use of personal numbers of employees etc. based on the number law
Preparation work for statutory papers on salary, retirement allowance and retirement pension
Employment insurance notification
Health Insurance / Employees’ Pension Insurance Notification Services
Notification work of third insured person of national pension
Compensation of fees, fees, contract and prize payments
Other work related to personal numbers stipulated by laws and regulations


Procedures for disclosure of personal information

You can make the following “requests” for personal information. “Notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, and suspension of provision to third parties (hereinafter referred to as” disclosure, etc. “)” We respond to requests for disclosure, etc.
1 Request for disclosure etc.Acceptance of requests for disclosure, etc.
After agreeing to our “Handling of Personal Information”, fill out the form and mail it to the address below.

IEYASU Corporation
3-5-6 Kitaaoyama, Minato-ku, Tokyo 107-0061 3F,Seihou Building
TEL: We will disclose your contact telephone number without delay if you request it in the inquiry form.
Personal information protection manager


For identification, please mail the following documents together with (1) the “specified form”.
A copy of the driver’s license, passport, personal number card or Basic Resident Register card (with address), residence card, special permanent resident certificate, etc. that can be identified (the name of the person requesting disclosure etc.) And address)
Copy of resident’s card (created within 30 days before requesting disclosure, etc.)
When an agent performs the procedure, please mail the following documents in addition to (1) “prescribed form” and (2) “identity verification documents”.
Documents proving the agent, agent’s driver’s license, passport, personal number card or Basic Resident Register card (with address), residence card, special permanent resident certificate, etc. Copy (with the name and address of the agent requesting disclosure, etc.)
Copy of resident’s card of agent (created within 30 days before requesting disclosure, etc.)
If the attorney is a lawyer, a document with a registration number
Power of Attorney to indicate proxy
When submitting a disclosure request, a disclosure request fee specified in the separate document is required. Please pay the fee to our designated bank account.
2 Consideration of response
If we accept the application on the prescribed form and we can confirm the identity and the agent, we will consider it in our company. In the following cases, we may not be able to respond to requests for disclosure. When there is a risk of harm to the life, body, or property of the person or a third party When there is a risk of promoting or inducing illegal or unjust acts
There is a risk that the security of the country may be compromised, the relationship of trust with other countries or international organizations may be damaged, or there is a risk of negotiating disadvantage with other countries or international organizations
Crime prevention, suppression, or investigation or other public safety and order maintenance concerns.
When there is a possibility that it will significantly hinder the proper execution of our business
When it would violate laws and regulations
In cases where it is necessary for a national institution or local government to cooperate in carrying out the affairs stipulated by laws and regulations, by notifying or disclosing the purpose of use to the person, it will interfere with the performance of the affairs When there is a possibility
3 Investigation result notification
The results of our review will be communicated without delay in the following manner. Notification of the purpose of use of personal information, in the case of disclosure, mailing in writing
In the case of correction, notification or deletion of personal information, suspension of use, erasure of personal information and suspension of provision to third parties, telephone or e-mail
The written address will be the address of the person or agent filled out on the prescribed form. If your domicile is clearly indicated on the document proving yourself or your agent, you can delete it. We will responsibly dispose of documents proving your identity or agent within six months of our acquisition.

Revised August 6, 2018

IEYASU 編集部 について

無料のクラウド勤怠管理システム「IEYASU」を運営しております。無料のWeb給与明細もリリース致しました。是非、ご活用ください。 https://www.ieyasu.co/